Timeline

From Wiki Loves Monuments
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Due time Task  Status 
January 2012
January 31 indicate that you're interested 15px
February 2012
February 1 start a heritage project on your local Wikipedia and analyse if the community wants to join the project 15px
February 5 analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.) 15px
February 18 make the final decision on joining the project (or not) 15px
February 18 set up a portal page for Wiki Loves Monuments on your local Wikipedia 15px
February 19 register your local wikilovesmonuments.co.za domain. Create a redirect to Wikimedia Commons if you have no content yet 15px
February 19 create your local OTRS queue and team 18px Doing...
February 20 (if needed) create a mailing list for your local Wiki Loves Monuments 15px
February 21 start preparing a task management system, divide the work between the people 15px
February 22 contact your government or other responsible institution/organisation and ask for the lists of monuments 15px
February 22 decide if you'd like to have local workshops organised by the international team and let them know 15px Done
February 25 create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country 15px
February 26 have all main organisers subscribed to the global mailing list 15px Done
February 29 (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! 15px
March 2012
March 1 contact other partner organisations or institutions 18px Doing...
March 2 start advertising the project in your local Wikimedia community 15px Not done
March 4 start a discussion on defining communication channels (including outside ones) 15px Done
March 11 have structured list templates finished 15px Not done
March 21 have the list of monuments received from the government/other responsible institution 18px Doing...
March 24 have some structured lists ready 15px Not done
March 25 create environment where people can report errors in the lists 18px Doing...
March 25 create a local helpdesk (including legal questions) 18px Doing...
March 30 (if applicable) go to the Chapters Meeting and take part in the brainstorming session 15px
March 31 have a landing page ready at your local wikilovesmonuments.TLD page 15px
April 2012
April 1 consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country 15px
April 8 decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues)
15px
April 15 start working on the official (external) website 15px
April 16 start working on local documentation (how to locate monuments on a map using software available in your country etc.) 15px Not done
April 30 start looking for local sponsors to provide awards 18px Doing...
May 2012
May 1 start thinking about some promotional materials and goodies to give to the participants 18px Doing...
May 13 set up category structure for your local monuments on Wikimedia Commons 15px Not done
May 16 (if possible) start working on a local events programme 15px Not done
May 30 have the official website up, running and shining 18px Doing...
May 30 have an OTRS queue set up with at least two-three people with access 18px Doing...
June 2012
June 1 partners should be ready, participating & informed about the goings-on 18px Doing...
June 2 write an announcement asking people to submit nominations for your local jury 18px Doing...
June 10 start processing already existing pictures on Wikimedia Commons 15px Not done
June 17 have the promotional materials and goodies designed and at least being produced if you want to distribute them 18px Doing...
June 30 have the rules of the contest set up and posted to your external website 15px Not done
July 2012
July 1 have somebody join the international Wiki Loves Monuments translation team
July 2 have somebody join PR team to work on press releases and external outreach
July 12-14 go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments 15px
July 29 local sponsors should be ready & informed about the goings-on
July 30 have the international website translated into your language
July 31 (if needed) set up a Flickr group (and other platforms) for an easy upload
July 31 have your local jury fully formed and set up judging criteria
August 2012
August 1 start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language
August 11 (if possible) finalise local events programme
August 12 monuments lists should be finished; finish processing already existing photos on Wikimedia Commons
August 15 have promotional materials and goodies sent out to volunteers around your country
August 16 decide if you want to hold an awards ceremony and (if agreed on) start preparations
August 19 have local PR people start working on an announcing press release
August 24 have all upload environment in your language tested
August 25 start sending invites to Flickr users in relevant groups to join the contest
August 27 have UploadWizard and CentralNotice translated to your language and ready
August 28 have the announcing press release ready and translated into your language; send it to the media!
August 31 have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language
September 2012
September 1 start the contest!
September 9 have local PR people start working on a middle-of-the-contest press release
September 12 have the middle-of-the-contest press release ready and translated into your language; send it to the media!
September 16 have the local awards ceremony confirmed
September 25 have local PR people start working on a final press release
September 30 finish the contest!
October 2012
October 1 have the final press release ready and translated into your language; send it to the media!
October 9 have the participants survey ready and translated into your language
October 21 have the final decision of the local jury; send your nominations to the international level
October 22 have your local winners informed about the results of the contest
October 24 have a press release about the results of your local contest ready and sent out to the media
November 2012
November 4 send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
November 11 start working on the evaluation of the project
November 18 (if applicable) hold your local awards ceremony
November 25 make sure all photos are in the lists and are properly categorised
November 30 have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English
December 2012
December 1-31 get some rest! well done! :-)

Continuous tasks

There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:

Task Due time
driving the decision-making process February-November
motivating the organisers and the volunteers February-November
task and budget management February-November
keeping the timeline up-to-date February-November
writing regular blog posts on the official website of your local project April-November
social media management April-November
# operate transfer bots for secondary uploads (flickr) and do the moderation

# post regular updates on progress both on your external website and on the international mailing list
# organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media
# keep adding all new photos to the lists on your local Wikipedia

September

Launch Event Time Line (Cape Town)

Due time Task  Status 
August 2012
August 06-10 Secure booking for Venue (DISTRICT 6 MUSEUM) 15px
August 12 Complete press kits (Brochures that must be written) 15px
August 15 Send out invitations to City of Capetown dignitaries and press. 15px
August 20 Complete design of Banners and event badges and send out for printing. 15px
August 25 Finalize accommodations; flights and car rental bookings. 15px
August 27 Finalize launch program. Decide who will speak and for how long. 15px
August 29 Finalize order for finger snacks and drinks. 15px
August 30 Fetch all banners and event badges. Start preparing/loading press kits. 18px Doing...
September
September 1 Launch day
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